{"id":41,"date":"2014-11-18T12:43:02","date_gmt":"2014-11-18T12:43:02","guid":{"rendered":"http:\/\/mk-bookkeeping.co.uk\/?page_id=41"},"modified":"2020-10-09T13:49:46","modified_gmt":"2020-10-09T13:49:46","slug":"auto-enrolment-steps","status":"publish","type":"page","link":"https:\/\/mk-bookkeeping.co.uk\/?page_id=41","title":{"rendered":"Auto Enrolment"},"content":{"rendered":"<h3><span style=\"color: #339966;\"><strong>All UK employers (regardless of size) must enrol their workforce into a workplace pension scheme.<\/strong><\/span><\/h3>\n<p>The Pension Act 2008 introduced new law\u00a0to encourage greater private savings.<\/p>\n<p><strong>Anyone running a payroll of any size, from 1 worker upwards, is included within this reform and MUST COMPLY, this includes nannies, carers and domestic staff.<\/strong><\/p>\n<p>Eligible jobholders must be automatically enrolled onto a qualifying pension scheme.\u00a0 Non-eligible jobholders and entitled workers must be allowed to contribute to it if they want to \u00a0(scroll down for workers categories).<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-297\" src=\"http:\/\/mk-bookkeeping.co.uk\/wp-content\/uploads\/2014\/11\/piggy_banks.jpg\" alt=\"piggy_banks\" width=\"2731\" height=\"1536\" srcset=\"https:\/\/mk-bookkeeping.co.uk\/wp-content\/uploads\/2014\/11\/piggy_banks.jpg 2731w, https:\/\/mk-bookkeeping.co.uk\/wp-content\/uploads\/2014\/11\/piggy_banks-300x168.jpg 300w, https:\/\/mk-bookkeeping.co.uk\/wp-content\/uploads\/2014\/11\/piggy_banks-1024x575.jpg 1024w\" sizes=\"auto, (max-width: 2731px) 100vw, 2731px\" \/><br \/>\n<span style=\"color: #ff0000;\"><strong>You must make sure your understand your responsibilities and start preparing now.<\/strong><\/span><\/p>\n<h3><strong><span style=\"color: #339966;\">There are specific steps that The Pensions Regulator requires employers to complete:<\/span><\/strong><\/h3>\n<ol>\n<li>Know your staging date<\/li>\n<li>Assess your workforce<\/li>\n<li>Review your pension arrangements<\/li>\n<li>Communicate the changes to all your workers<\/li>\n<li>Automatically enrol your \u2018eligible jobholders\u2019<\/li>\n<li>Register with the Pensions Regulator and keep records<\/li>\n<li>Contribute to your workers\u2019 pensions<\/li>\n<li>Complete the TPR Declaration of Compliance<\/li>\n<li>Ongoing monitoring<\/li>\n<\/ol>\n<h3><span style=\"color: #339966;\"><strong>1. Staging Date<\/strong><\/span><\/h3>\n<p>Employers will be introduced gradually until 2018\u00a0and have been\u00a0allocated a staging date, this is the date that a qualifying pension scheme must be in place.<\/p>\n<p>To find out when your staging date is<a title=\"Staging Date \" href=\"http:\/\/www.thepensionsregulator.gov.uk\/employers\/staging-date.aspx\" target=\"_blank\"> click here.<\/a><\/p>\n<h3><strong><span style=\"color: #339966;\">2. Assess Your Workforce<\/span><\/strong><\/h3>\n<p><span style=\"color: #000000;\">There a 3\u00a0categories of\u00a0worker and you must assess which one\u00a0each of your workers falls into, then act accordingly for each worker. \u00a0<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td width=\"160\"><strong>Category<\/strong><\/td>\n<td width=\"168\"><strong>Who Are They<\/strong><\/td>\n<td width=\"151\"><strong>Action<\/strong><\/td>\n<td width=\"136\"><strong>Who must contribute<\/strong><\/td>\n<\/tr>\n<tr>\n<td width=\"160\">Eligible job holders<\/td>\n<td width=\"168\">Aged 22 to State Pension AgeWork in UKEarn above \u00a310,000\/yr<em>\u00a3833\/mth, \u00a3192\/wk<\/em><\/td>\n<td width=\"151\">Automatically enrolled on a qualifying pension scheme<\/td>\n<td width=\"136\">Worker and Employee<\/td>\n<\/tr>\n<tr>\n<td width=\"160\">Non-eligible jobholders<\/td>\n<td width=\"168\">Aged 16 to 74Work in UKEarn between \u00a35832 and \u00a310,000\/yr<em>\u00a3486 to \u00a3833\/mth, <\/em><em>\u00a3112 to \u00a3192\/wk<\/em><\/td>\n<td width=\"151\">May \u2018opt in\u2019 to a qualifying pension scheme<\/td>\n<td width=\"136\">Worker and Employee<\/td>\n<\/tr>\n<tr>\n<td width=\"160\">Entitled Workers<\/td>\n<td width=\"168\">Aged 16-74Work in UKEarn \u00a35,832\/yr or less<em>\u00a3486\/mth, \u00a3112\/wk<\/em><\/td>\n<td width=\"151\">May join any pension scheme (see notes below)<\/td>\n<td width=\"136\">Worker<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h3><\/h3>\n<h3><strong><span style=\"color: #339966;\">3. Review pension arrangements<\/span><\/strong><\/h3>\n<p><span style=\"color: #339966;\"><br \/>\n<span style=\"color: #000000;\">You will need to choose the most appropriate scheme to meet the needs of your company and workers, you can contact pensions providers directly or speak to an Independent Financial Advisor to discuss the most suitable qualifying pension plan for your business.<\/span><\/span><\/p>\n<p>A list of Financial Advisors in your area can be found at <a title=\"Unbiased\" href=\"http:\/\/www.unbiased.co.uk\" target=\"_blank\">www.unbiased.co.uk<\/a> or <a title=\"Vouched For\" href=\"http:\/\/www.vouchedfor.co.uk\" target=\"_blank\">www.vouchedfor.co.uk<\/a>.\u00a0 Your Accountant may also be able to offer guidance.<\/p>\n<p>Although we are prohibited from giving financial advice or recommending pension schemes we can inform you of and help you set up schemes with True Potential Investor or NEST (National Employment Savings Trust) or\u00a0The Peoples Pension (TPP).<\/p>\n<p><strong>True Potential Investor Fees <\/strong><\/p>\n<ul>\n<li>Free for employers, no admin fees or ongoing charges for using their system.<\/li>\n<li>Members (your employees): 0.71% per year charged to employees (members can control their funds, opt out or opt in from their own online portal).<\/li>\n<li>Fund provider is Legal and General.<\/li>\n<li>Scheme can be set up within 48 hours.<\/li>\n<\/ul>\n<p>True Potential Investor can be found at <a title=\"True Potential\" href=\"http:\/\/www.tpinvestor.com\" target=\"_blank\">www.tpinvestor.com<\/a> or 0191 242 4863<\/p>\n<p><strong>NEST Fees<\/strong><\/p>\n<ul>\n<li>\u00a0Members (your employees): 1.8% of the first contribution then annual management fee of 0.3% of the total value of the fund in the members pot.<\/li>\n<li>Employers: Free<\/li>\n<\/ul>\n<p>NEST can be found at <a title=\"Nest Pensions\" href=\"http:\/\/www.nestpensions.org.uk\" target=\"_blank\">www.nestpensions.org.uk<\/a> \u00a0or 0300 020 0393<\/p>\n<p><strong>The Peoples Pension<\/strong><strong>\u00a0Fees<\/strong><\/p>\n<ul>\n<li>Members (your employees): Annual management fee of 0.5% of the total value of the fund in the members pot.<\/li>\n<li>Employers: Set up fee of \u00a3500 + VAT.\u00a0 (This fee is reduced to \u00a3300 + VAT if it is set up through an agent such as ourselves).<\/li>\n<\/ul>\n<p>TPP can be found at <a title=\"TPP\" href=\"www.thepeoplespension.co.uk\" target=\"_blank\">www.thepeoplespension.co.uk <\/a>or 01293 586637<\/p>\n<p><em>We can work with your Financial Advisor and Pension Provider if we are engaged to run your payroll and handle AE duties.<\/em><\/p>\n<h3><span style=\"color: #339966;\"><strong>4. Communicate to your Workers<\/strong><\/span><\/h3>\n<p>You must communicate the right message, to the right employee at the right time.\u00a0 The category that the worker falls into will define the letter that is sent.\u00a0 The TPR\u2019s detailed guidance provides the information that must be included in your letters.\u00a0 This can be found on pages 12-15 of the their guide which can be found\u00a0by <a title=\"TPR Detailed guidance\" href=\"http:\/\/www.thepensionsregulator.gov.uk\/docs\/detailed-guidance-5.pdf\" target=\"_blank\">clicking here<\/a>.<\/p>\n<p><em>We can provide these letters for you if we are engaged to run your payroll and handle AE duties.<\/em><\/p>\n<h3><span style=\"color: #339966;\"><strong>5. Automatically Enrol \u201cEligible Job Holders\u201d<\/strong><\/span><\/h3>\n<p>You must make arrangements to enrol all jobholders into your pension scheme from the staging date.<\/p>\n<p>You must provide the pension scheme with your workers appropriate personal details.<\/p>\n<p>You must provide enrolment information to the eligible jobholders so they can decide whether to opt out before the end of the joining window \u00a0(see Opting Out below).<\/p>\n<p><em>We can enrol all eligible job holders if we are engaged to run your payroll and handle AE duties.<\/em><\/p>\n<h3><span style=\"color: #339966;\"><strong>6. Register with TPR and Keep Records<\/strong><\/span><\/h3>\n<p>You must register with the TPR and keep detailed records for 6 years (4 years for opt-outs).<\/p>\n<p><em>We can register you with TPR and keep records if we are engaged to run your payroll and handle AE duties.<\/em><\/p>\n<h3><strong><span style=\"color: #339966;\">7. Contributions<\/span><\/strong><\/h3>\n<p>There are minimum contribution levels that must be applied.\u00a0 Employers can choose to contribute more than the amounts specified or they can make all of the contribution for both the Employee and Employer.\u00a0 The minimum levels are based on qualifying earnings and are currently:<\/p>\n<table>\n<tbody>\n<tr>\n<td width=\"154\"><\/td>\n<td width=\"154\">Up to 5 Apr 18<\/td>\n<td width=\"154\">From\u00a06 Apr 18<\/td>\n<td width=\"154\">From\u00a06 Apr 19<\/td>\n<\/tr>\n<tr>\n<td width=\"154\">Employer<\/td>\n<td width=\"154\">1%<\/td>\n<td width=\"154\">2%<\/td>\n<td width=\"154\">3%<\/td>\n<\/tr>\n<tr>\n<td width=\"154\">Employee<\/td>\n<td width=\"154\">1%<\/td>\n<td width=\"154\">3%<\/td>\n<td width=\"154\">5%<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>Qualifying earnings are everything thing above \u00a3487, the first \u00a3486 will be ignored and the contribution is calculated on the remaining salary paid.<\/p>\n<h3 style=\"text-align: left;\"><strong><span style=\"color: #339966;\">8. Declaration of Compliance<\/span><\/strong><\/h3>\n<p>Within 5 months of your staging date you must complete TPR&#8217;s Declaration of Compliance. <a title=\"TPR Declaration of Compliance Webpage\" href=\"https:\/\/www.autoenrol.tpr.gov.uk\/\" target=\"_blank\">Click here<\/a> to\u00a0navigate to the relevant area of TPR&#8217;s website.<\/p>\n<p><a title=\"Declaration of Compliance checklist\" href=\"http:\/\/www.thepensionsregulator.gov.uk\/docs\/automatic-enrolment-online-registration-checklist.pdf\" target=\"_blank\"><span style=\"color: #000000;\">There is a Registrations Checklist available on TPR\u2019s website which can be found by<\/span>\u00a0 clicking here<\/a>.<\/p>\n<p><em>Optional Extra: We can complete this declaration if we are engaged to run your payroll and handle AE duties.<\/em><\/p>\n<h3 style=\"text-align: left;\"><span style=\"color: #339966;\"><strong>9.<\/strong>\u00a0<strong>Ongoing Monitoring<\/strong><\/span><\/h3>\n<p>You have an ongoing responsibility to ensure all workers are included within Auto Enrolment as their status changes and you must act accordingly to remain compliant.<\/p>\n<p>You must:<\/p>\n<ul>\n<li>Monitor new starters \u2013 from their first day of employment.<\/li>\n<li>Monitor workers turning 22 years old<\/li>\n<li>Monitor your non-eligible jobholders and entitled workers: \u00a0(<em>NB: increased pay in the pay reference period might trigger auto enrolment).<\/em><\/li>\n<li>Every 3 years re-enrol any eligible jobholders who have opted out <em>(they must opt out again if they do not wish to be included on your pension scheme).<\/em><\/li>\n<\/ul>\n<p><em>We can monitor your workforce if we are engaged to run your payroll and handle AE duties.<\/em><\/p>\n<h3 style=\"text-align: center;\"><\/h3>\n<h3 style=\"text-align: center;\"><span style=\"color: #339966;\"><strong>You should start your automatic enrolment plan today.<\/strong><\/span><\/h3>\n<h3 style=\"text-align: left;\"><\/h3>\n<h3 style=\"text-align: left;\"><strong><span style=\"color: #339966;\">Plan example and what we can do for you:<\/span><\/strong><\/h3>\n<table>\n<tbody>\n<tr>\n<td width=\"177\"><strong>Task<\/strong><\/td>\n<td width=\"208\"><strong>Time prior to your staging date<\/strong><\/td>\n<td width=\"113\"><strong>Responsibility of<\/strong><\/td>\n<td width=\"118\"><strong>Tasks we can do for you<\/strong><\/td>\n<\/tr>\n<tr>\n<td width=\"177\">Know your staging date<\/td>\n<td width=\"208\">18 &#8211; 12 months<\/td>\n<td width=\"113\">Employer<\/td>\n<td width=\"118\">Yes<\/td>\n<\/tr>\n<tr>\n<td width=\"177\">Nominate a contact<\/td>\n<td width=\"208\">18 &#8211; 12 months<\/td>\n<td width=\"113\">Employer<\/td>\n<td width=\"118\">Yes<\/td>\n<\/tr>\n<tr>\n<td width=\"177\">Develop a plan<\/td>\n<td width=\"208\">18 &#8211; 12 months<\/td>\n<td width=\"113\">Employer<\/td>\n<td width=\"118\">Yes<\/td>\n<\/tr>\n<tr>\n<td width=\"177\">Check processes and software<\/td>\n<td width=\"208\">15 \u2013 12 months<\/td>\n<td width=\"113\">Employer<\/td>\n<td rowspan=\"2\" width=\"118\">Our software is compliant and ready<\/td>\n<\/tr>\n<tr>\n<td width=\"177\">Assess your workforce<\/td>\n<td width=\"208\">12 \u2013 3 months<\/td>\n<td width=\"113\">Employer<\/td>\n<\/tr>\n<tr>\n<td width=\"177\">Review pension arrangements<\/td>\n<td width=\"208\">12 \u2013 4 months<\/td>\n<td width=\"113\">Employer<\/td>\n<td width=\"118\"><\/td>\n<\/tr>\n<tr>\n<td width=\"177\">Communicate to workers<\/td>\n<td width=\"208\">12 \u2013 1 month<\/td>\n<td width=\"113\">Employer<\/td>\n<td width=\"118\">Yes<\/td>\n<\/tr>\n<tr>\n<td width=\"177\"><strong>STAGING DATE<\/strong><\/td>\n<td colspan=\"3\" width=\"439\"><strong>YOUR PENSION SCHEME MUST BE IN PLACE<\/strong><\/td>\n<\/tr>\n<tr>\n<td width=\"177\">Enrol eligible jobholders<\/td>\n<td width=\"208\">0 \u2013 1 month after staging date<\/td>\n<td width=\"113\">Employer<\/td>\n<td width=\"118\">Yes<\/td>\n<\/tr>\n<tr>\n<td width=\"177\">Registration<\/td>\n<td width=\"208\">0 \u2013 3 months after staging date<\/td>\n<td width=\"113\">Employer<\/td>\n<td width=\"118\">Yes<\/td>\n<\/tr>\n<tr>\n<td width=\"177\">Keep records<\/td>\n<td width=\"208\">0 \u2013 3 months after staging date<\/td>\n<td width=\"113\">Employer<\/td>\n<td width=\"118\">Yes<\/td>\n<\/tr>\n<tr>\n<td width=\"177\">Complete TPR Declaration of Compliance<\/td>\n<td width=\"208\">0 \u2013 5 months after staging date<\/td>\n<td width=\"113\">Employer<\/td>\n<td width=\"118\">Yes<\/td>\n<\/tr>\n<tr>\n<td width=\"177\">Ongoing monitoring<\/td>\n<td width=\"208\">See step 9<\/td>\n<td width=\"113\">Employer<\/td>\n<td width=\"118\">Yes<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><strong>This is a complicated process which is being stringently monitored, failure to comply will result in large penalties and court intervention\u00a0in the most severe cases.<\/strong><\/p>\n<h3><span style=\"color: #339966;\">\u00a0<strong>Fines &amp; Penalties<\/strong><\/span><\/h3>\n<p>Stage 1:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 A compliance or unpaid contribution notice is issued<\/p>\n<p>Stage 2:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Fixed penalty of \u00a3400<\/p>\n<p>Stage 3: \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0Escalating daily penalties at the prescribed rate of \u00a350 to \u00a310,000 depending on the number of staff you have.<\/p>\n<p>Full details of further penalties for non compliance and failure to pay can be found by <a title=\"TPR fines\" href=\"http:\/\/www.thepensionsregulator.gov.uk\/en\/employers\/what-happens-if-i-dont-comply\/\" target=\"_blank\">clicking here<\/a>.<\/p>\n<h3><strong><span style=\"color: #339966;\">What we can do for you<\/span><\/strong><\/h3>\n<p>For our payroll clients we are able to take this administrative burden from your shoulders.<\/p>\n<p>We can deal with the preliminary duties of assessing your workforce and communicating to your workers.\u00a0 Then, after your staging date, we can calculate the contributions and send the necessary data to your pensions provider. \u00a0We will continue monitoring your workforce and ensuring that eligible workers are notified and auto enrolled.<\/p>\n<h4 style=\"text-align: center;\"><span style=\"color: #339966;\"><strong>We can help keep you compliant with The Pensions Regulator<\/strong>.<\/span><\/h4>\n<h4>\u00a0<strong>Important Notes<\/strong><\/h4>\n<p><span style=\"color: #339966;\"><strong>Opting Out<\/strong><\/span><\/p>\n<p>Workers have the right to opt out of the pension scheme within 4 weeks of being notified they are on it and any deductions made will be refunded.\u00a0 After 4 weeks the worker can cease membership to the pension scheme in accordance with the scheme rules.<\/p>\n<p><span style=\"color: #339966;\"><strong>Entitled Workers<\/strong><\/span><\/p>\n<p>While they can request to join a pension scheme, the scheme the Employer allows them to join will dictate the Employer\u2019s responsibilities.\u00a0 If the Employer has only one scheme which IS a qualifying scheme the Employer WILL need to pay a contribution in line with other Eligible Jobholders and Non-eligible Jobholders.\u00a0\u00a0\u00a0 However, if they also offer a \u201cnon-compliance\u201d scheme the Employer does NOT have to make any contribution.<\/p>\n<h3><span style=\"color: #339966;\">\u00a0<strong>What To Do Next<\/strong><\/span><\/h3>\n<ul>\n<li>Find a qualifying pension scheme<\/li>\n<li>Contact us\u00a0for\u00a0help on\u00a0020\u00a08150 8508 fill in our <a title=\"Contact Us\" href=\"http:\/\/mk-bookkeeping.co.uk\/?page_id=12\">contact form.<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>All UK employers (regardless of size) must enrol their workforce into a workplace pension scheme. The Pension Act 2008 introduced new law\u00a0to encourage greater private savings. Anyone running a payroll of any size, from 1 worker upwards, is included within this reform and MUST COMPLY, this includes nannies, carers and domestic staff. Eligible jobholders must [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"open","ping_status":"open","template":"","meta":{"footnotes":""},"class_list":["post-41","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/mk-bookkeeping.co.uk\/index.php?rest_route=\/wp\/v2\/pages\/41","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/mk-bookkeeping.co.uk\/index.php?rest_route=\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/mk-bookkeeping.co.uk\/index.php?rest_route=\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/mk-bookkeeping.co.uk\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/mk-bookkeeping.co.uk\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=41"}],"version-history":[{"count":75,"href":"https:\/\/mk-bookkeeping.co.uk\/index.php?rest_route=\/wp\/v2\/pages\/41\/revisions"}],"predecessor-version":[{"id":489,"href":"https:\/\/mk-bookkeeping.co.uk\/index.php?rest_route=\/wp\/v2\/pages\/41\/revisions\/489"}],"wp:attachment":[{"href":"https:\/\/mk-bookkeeping.co.uk\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=41"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}